The Importance of Board Meeting Minutes

Recording board meeting minutes is an important yet often neglected aspect of board governance. Minutes are important as they document all actions and decisions taken at a board meeting, whether as a legal document. They also assist in enforcing director and corporate accountability.

It is therefore crucial that the procedure for creating minutes is clearly defined. There are a myriad of methods to create minutes, the most effective method for recording them is using a tool which allows for quick and efficient recording while the board is in session. This technology can reduce the time needed to create minutes, and guarantee that all information is recorded.

The purpose of minutes of meetings is to provide a factual and objective report of the meeting without expressing any opinions or bias. This can be challenging when emotions are high, or the board is divided. Therefore, it is important that the minute-taker be able to separate their own opinions and observations from those of board members as they take notes.

To help with this, Bowie recommends that board secretaries use a consistent format to record the minutes of meetings. This makes the process of taking minutes as simple as possible, so that the board is able to spend more time https://boardroombox.com/ discussing issues and asking questions. She suggests that any revisions of the minutes be recorded to ensure that board members are aware the date they were updated.